Team Safety
Checklist to be performed at least quarterly
Patient Health and Safety
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Ensure safety protocols are in place and being used.
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Review all diagnosis and treament protocols in the contxt of current publisghed protocols.
HIPAA Privacy Rules
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Have the HIPAA Officer review privacy policies and procedures manual to ensure that they are being followed.
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Ensure team members are trained in any new policies and procedures.
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Ensure patients are being notified about their privacy rights.
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Ensure proper NPP, ANPP, staff training documentation and BAAs.
HIPAA Security Rules
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Ensure security clearances, access record maintenance, and staff are trained on security.
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Document access authorization policies and procedures created and implemented.
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Ensure that the office is always locked, and the alarm system is working.
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The security officer should review security logs, inspecting for intrusions.
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Check that the antivirus software is up to date and working.
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Ensure computer workstations are loctaed where patients cannot access the terminal or are password protected.
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The security officer should review the internal auditing of the office software program, examining access of PHI.
Internal Practice Third-Party Audit
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Randomly audit 5-10 patients records per carrier per doctor to ensure what was billed matches the documentation in the patient record.
Office Safety
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Inspect flooring
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Slip hazards
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Obstructions in hallways and exits
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Loose material and debris
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Worn carpeting
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Cracked tiles
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Ensure deliveries are handled appropriately
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Check for sufficient lighting
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Cofirm the office is cleaned every evening.
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Rview hazard policy manual, including policies on
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exposure control, response policy
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universal precaution policies
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sterilization, disinfection policies
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standards for hazardous chemicals
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workforce safety protocols
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emergency action plans
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Eqipment
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Do we have all necessary equipment
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Check high shelves for heavy items
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Check for mechanical safeguards
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Inspect cables and plugs for damage
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Inspect placement of extension cords
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Check all equipment has been calibrated on the appropriate schedule.
Ergonomics
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Check posture in the workplace
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Check display screen equipment is at appropriate level
Fire Prevention
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Check exit signs are well lit.
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Check fire alarms
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Check fire extinguishers are in working order and not expired.
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Ensure everyone knows the emergency evalcuation procedures and routes.
Insurance
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Annual meeting with insurnace agents to make sure everything is appopriate and updated.
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Malpractice insurnace
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Slips and falls insurance
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fire insurnace
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business continuity
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Flood INsuance
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Doctor disability insurance
Legal
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Identify all legal forms are in place and being utilized (informed consents, etc)
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Annual meeting with oractice atorney to make sure everything is appropriate and upfdated.
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Yearly fraud and abuse training documentation.
Human Reource COmpliance
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Flexible and consistent sick levae policies
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payroll adjustments
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Evidence of illness orreturn to work verification
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Managing discrimination
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Ensure employee manual is udated. Keep up to date with state HR laws.